Program Resources
Here you'll find information on mandatory program requirements: Timesheets, Data Collection, and Exit Procedure.
Timesheets
2024 PAYROLL DEADLINES (Saturday, 5:00pm) January 13, 2024 January 27, 2024 February 10, 2024 February 24, 2024 March 9, 2024 March 23, 2024 April 6, 2024 April 20, 2024 May 4, 2024 May 18, 2024 June 1, 2024 June 15, 2024 June 29, 2024 July 13, 2024 July 27, 2024 August 10, 2024 August 24, 2024 September 7, 2024 September 21, 2024 October 5, 2024 October 19, 2024 November 2, 2024 November 16, 2024 November 30, 2024 December 14, 2024 December 28, 2024
Timesheets are the binding agreement between steward and staff and are the sole documentation of completed service.
Timesheets are due bi-weekly. You must submit your hours by 5:00pm every other Saturday. Supervisors or other staff may not input hours on behalf of their Kupu steward. Timely payroll approval is necessary for paychecks to be released.
Unauthorized logging in or out, alteration of any time and attendance record, or the misrepresentation of hours served, is strictly prohibited and may result in disciplinary action up to and including dismissal.
Timesheets: Visual Guide
Issues accessing your account? Please reach out to the HR Symphony Support Team at hrwebsupport@altres.com or 808-791-4906.
ORDER OF PAYROLL PROCESS: 1.Steward submits accurate hours on their HR Symphony account: “In Process” becomes “Pending-Supervisor” status. 2.Site Supervisor approves those submitted hours: “Pending-Supervisor” becomes “Pending-Payroll” status. 3.Kupu Program Coordinator authorizes submission for payroll: “Pending-Payroll” becomes “Authorized” status. *Submission attempts in any other order will be rejected by the Payroll Specialist until the process order is executed correctly. You may refer to the “History” tab in your HR Symphony timesheet to verify submission order. Late Submittal = Late Paycheck If a late timesheet is submitted, the steward may not receive their paycheck by the scheduled pay date. Late checks cannot be distributed through direct deposit and will be mailed to the address on file with ALTRES. If steward address has changed since applying to program, notify Program Coordinator immediately Sick leave, per diem, and vacation pay are not available for Nā Manu ʻElele stewards. Unpaid time off is permitted with permission of both site supervisor and Program Coordinator. Overtime must be pre-approved by Kupu staff.
Data Reporting
Your data collection is key to the success of our Kupu Programs. The data you submit in your Participant Portal not only helps with funding purposes, but it helps us track the impact you’ve made across the islands.
Your Program Coordinator will walk you through what a successful data report should look like and will remain available for any additional questions about this.
Data Report Form (DRF) Deadlines
Quarter | DRF Reporting Period | Evaluating Period | Assignment Due Date |
|---|---|---|---|
Q4 | 7/1/25-9/30/25 | 4/1/25-9/30/25 | 10/4/25 |
Q3 | 4/1/25-6/30/25 | N/A | 7/12/25 |
Q2 | 1/1/25-3/31/25 | 10/1/24-3/31/25 | 4/5/25 |
Q1 | 10/1/24-12/31/24 | N/A | 1/11/25 |
Data Report Guidelines
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Stewards will submit data report forms quarterly (every 3 months) and evaluations biannually (every 6 months).
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The stewards' submission deadline will fall on the first timesheet deadline of the following month.
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For example, if the reporting period ends in December, the stewards' deadline to submit their report will fall on the first timesheet deadline in January.
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Stewards do not need to submit an evaluation if they've been employed for less than three months.
Responsibilities:
Stewards role:
Kupu stewards are expected to:
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Serve up to 40 hours per week (for full time); or up to 20 hours per week (for part time).
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Submit timesheets biweekly
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Complete data reports as requested
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Treat this program as a job and a privilege
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Take full responsibility for being prepared, dressing appropriately, and being pono every day
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Maintain open communication with site and Kupu staff, including check-ins with the Nā Manu ʻElele Program Coordinator
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Represent Kupu and host site appropriately
Site Supervisor role:
Site Supervisors are direct supervisors to the stewards. Kupu stewards are expected to report to their host site supervisor for all host site needs like daily tasks, performance-based questions, calling in sick, or requesting time off in cases of emergencies. Site Supervisors are expected to provide support and mentorship to all program stewards including, but not limited to the following:
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Prioritize steward safety and safety conditions
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Provide historical and cultural background on site
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Act as role models and provide hands-on mentorship, instruction, and guidance
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Provide an educational, healthy, and safe environment for the steward
Exit Requirements
Upon notification of resignation, your admin coordinator will send out instructions for exit requirements 2 weeks prior to the contract end date. These must be completed by the steward’s last day of work.